Fast document register
Search, sort and filter records without losing your place.
Product features
Certificate tracking, reminders and document control in one workspace.
Organise evidence, confirm important dates, notify selected colleagues and produce useful exports without losing the source record behind the work.
Document control
Documents
Search title, category or owner
DocumentCategoryRenewalStatus
Public liability insurance
Insurance18 daysDue soonFire safety certificate
SafetyCurrentCurrentElectrical inspection
Inspection92 daysCurrentFirst aid qualification
TrainingExpiredActionA focused control system
Every feature earns its place.
No crowded modules or decorative dashboards—just the practical tools needed to maintain a dependable document register.
Categories for your business
Create a structure that matches the documents your organisation manages.
Checked document details
Review titles, references and important dates before saving them.
Private PDF history
Keep authenticated PDF versions with each record and download them when authorised.
Renewal planning
Use clear expiry windows and calendar views to plan upcoming work.
Configurable reminder emails
Choose supported intervals and selected active recipients when notifications are enabled.
Excel and CSV exports
Download visible register data for offline reporting without exposing private PDF links.
Role-based access
Give Owners, Administrators and Viewers the right level of access.
Clear record ownership
Assign responsibility to an active workspace member and keep it visible.
Branded Compliance Packs
From scattered certificates to one professional pack.
Select the records you need and bring their register, status summary and supporting PDFs together in one branded document, prepared locally in your browser.
See how Certinance brings insurance certificates, safety records and supporting documents together into one professionally presented PDF.
11-page demonstration sample using fictional data. It is not valid evidence of certification, insurance or regulatory compliance.
Renewal control
Renewals
4Expired
12Due soon
132Current
October 2026
Europe/London
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Renewal oversight
See pressure building before a deadline becomes a problem.
Renewal views are calculated from the dates your team has checked and saved. Eligible organisations can also configure reminder emails for selected active workspace members.