Certificate expiry tracking software

Certificate expiry tracking for UK businesses.

Connect each confirmed expiry date to its supporting record, keep approaching deadlines visible and configure email reminders for the people who need them.

app.certinance.co.uk

Document control

Documents

Add document

Search title, category or owner

DocumentCategoryRenewalStatus

Public liability insurance

Insurance18 daysDue soon

Fire safety certificate

SafetyCurrentCurrent

Electrical inspection

Inspection92 daysCurrent

First aid qualification

TrainingExpiredAction

Illustrative view based on the Certinance document workspace

A dependable renewal workflow

Move beyond a spreadsheet of dates.

Certinance keeps the date, responsible owner and supporting document together. Status is calculated from information your team has reviewed, so the renewal view remains connected to the evidence behind it.

Confirm the date

Add the record manually or review suggested details from a suitable PDF. A person checks the source before the date is saved.

See what needs attention

Use consistent current, due-soon and expired status across the dashboard, document register and renewals workspace.

Configure reminder emails

Eligible organisations can choose supported intervals and select active workspace members to receive expiry notifications.

Keep responsibility visible

Assign records to active members while Owners control notification settings and review delivery history.

app.certinance.co.uk

Document control

Documents

Add document

Search title, category or owner

DocumentCategoryRenewalStatus

Public liability insurance

Insurance18 daysDue soon

Fire safety certificate

SafetyCurrentCurrent

Electrical inspection

Inspection92 daysCurrent

First aid qualification

TrainingExpiredAction

Dates that stay connected to evidence

Review first. Then rely on the renewal view.

Smart Review can suggest details from suitable selectable PDF text, but scanned or complex documents may require manual entry. Every suggestion remains subject to human confirmation.

Keep the current PDF and earlier versions available to authorised users.
Open a due-soon or expired record directly from the renewal view.
Use categories, ownership and search to find the next action.

Reminder settings

Choose who is notified and when.

Owners of eligible organisations can enable email notifications, select active workspace recipients and choose from 90, 60, 30, 14, 7 or 1 day before expiry. Supported overdue follow-ups can also be enabled.

Expiry email notifications

Illustrative settings summary

Intervals

90 · 60 · 30 · 14 · 7 · 1 days

Recipients

Selected active workspace members

Email reminders are supplementary. Your organisation remains responsible for checking records, expiry dates and renewal requirements.

Bring the next deadline into view

Start tracking certificate expiry dates in one workspace.

See the complete workflow

Start Free Trial

Review first. Then rely on the renewal view.

Smart Review can suggest details from suitable selectable PDF text, but scanned or complex documents may require manual entry. Every suggestion remains subject to human confirmation.

Keep the current PDF and earlier versions available to authorised users.

Open a due-soon or expired record directly from the renewal view.

Use categories, ownership and search to find the next action.