Use categories and ownership to create a clear shared register.
Certificate tracking for facilities teams
Facilities certificates and renewal dates, under control.
Bring inspection records, safety certificates, service evidence and renewal dates together, so facilities teams can find the current record and act on what is approaching.
A clearer way to manage records
Everything important in one secure workspace.
- Apply a consistent register to evidence arriving from suppliers and local teams.
- Distinguish the current certificate from earlier supporting versions.
- Give colleagues one reliable renewal view without claiming a dedicated property module.
Document control
Documents
Search title, category or owner
DocumentCategoryRenewalStatus
Public liability insurance
Insurance18 daysDue soonFire safety certificate
SafetyCurrentCurrentElectrical inspection
Inspection92 daysCurrentFirst aid qualification
TrainingExpiredActionA practical register
Bring the documents your operation relies on into one clear view.
Gas safety records
Electrical inspections
Fire documentation
Water hygiene
Lift servicing
Contractor insurance
Building inspections
Asbestos records
Move from a dashboard count to the record and supporting PDF.
Retain earlier PDF versions when updated evidence is attached.
Keep renewal priorities visible to authorised team members.
Built for facilities teams
Less administration. More visibility.
Use categories and ownership to create a clear shared register.
Move from a dashboard count to the record and supporting PDF.
Retain earlier PDF versions when updated evidence is attached.
Keep renewal priorities visible to authorised team members.
Can we organise records for multiple properties?
Certinance provides one organisation workspace with categories, ownership and record context. It does not claim a dedicated property-management module.
Does Smart Review work with every PDF?
No. It can suggest details from suitable selectable PDF text. Scanned or complex files may need manual entry, and every suggestion requires human confirmation.
Are automatic reminder emails live?
Eligible organisations can enable expiry email notifications, choose from the supported reminder intervals and select active workspace members as recipients. Reminders support your process; your organisation remains responsible for checking records, dates and renewal requirements.