Active documents
148
All non-archived records
Certificate management software for UK businesses
Keep certificates organised and stay ahead of renewals.
Bring certificates, insurance documents and important business records into one workspace. See what expires next, keep responsibility clear and find the supporting document when you need it.
✓ 14-day free trial✓ No payment card required✓ No automatic subscription
Example organisation
Secure workspace
J
Workspace overview
Your document overview
Here’s what needs attention at your organisation.
Within recorded expiry date
115
Outside the expiry warning period
Expiring soon
18
Due within 30 days
Expired
9
Past the recorded expiry date
Needs review
6
Details need checking
Prioritised queue
Upcoming expiries
- Public Liability InsuranceNorthfield Contractors · 11 Nov 202618d
- Employers’ Liability InsuranceHawthorn Facilities · 17 Nov 202624d
- CHAS AccreditationApex Site Services · 23 Nov 202630d
- Fire Safety CertificateRiverside Offices · 20 Oct 20264d overdue
Active records
Document status
- Within recorded expiry date115 · 78%
- Expiring soon18 · 12%
- Expired9 · 6%
- Needs review6 · 4%
Recorded expiry dates support review; they do not verify legal compliance.
Illustrative workspace
One connected workflow
The document is just the beginning.
A straightforward workflow for organising documents, reviewing important details and tracking expiry dates.
Public Liability InsuranceExample record
SPECIMEN
Public Liability
Insurance
Alder & Vale Contractors Ltd- REFERENCE
- SAMPLE-PL-26001
- ISSUED
- 01 Sep 2026
- EXPIRES
- 31 Aug 2027
SUPPORTED PDF ADDED
Your record starts here.
Keep the supporting PDF connected to the information you save.
Document titlePublic Liability Insurance
CategoryReady for review
Expiry dateReady for review
Record ownerReady for review
Details are checked before confirmation.
Product demonstration · fictional data · use the steps to explore
Branded Compliance Packs
From scattered certificates to one professional pack.
Select your records, choose the supporting PDF versions and add your branding. Certinance brings them together in a single PDF with a document register and recorded status summary.
- A branded cover and clear document register
- Selected records and the PDF versions you choose
- Status warnings kept visible for review
See the 11-page example. Fictional records, for illustration only; not evidence of certification, insurance or compliance.
Pages from the actual demonstration PDFOpen sample
Built around the records
your work relies on.
Industry solutions
Different work.
One clear approach.
Different industries manage different evidence. Certinance provides one focused approach to document ownership, dates and renewal visibility.
ConstructionContractor insurance, training, inspections and site safety records.Facilities ManagementGas, electrical, fire, water and contractor documentation.ManufacturingPlant inspections, workforce qualifications and operational records.Professional ServicesProfessional cover, policies and team qualification records.
Simple, transparent pricing
Room for your records.
Space for your team.
Choose the capacity that fits your team. Every plan starts with the same 14-day free trial and no payment card.
Compare all plans and allowancesStarter2 users, including the owner
£19 / month50 documentsBusiness10 users, including the owner
£49 / month250 documentsProfessional25 users, including the owner
£99 / month1,000 documentsPayments securely processed by Stripe. Certinance does not store your full card details.
Before you start
A little more clarity.
Useful answers about your documents, your team and your trial.
Ask us a questionWhat can I manage in Certinance?
Certificates, policies, inspection records, qualifications and other business documents with ownership and expiry dates.
Does Certinance verify compliance?
No. Certinance keeps your records, expiry dates and supporting evidence organised. It does not independently certify compliance; your organisation decides which evidence is required and sufficient.
Is a payment card needed for the trial?
No. The 14-day trial does not require a payment card and does not convert automatically into a paid subscription.
Can my team access the same workspace?
Yes. Plan user limits apply, with separate Owner, Administrator and Viewer permissions.
Are source PDFs private?
Yes. Supporting PDFs are accessible to authorised members of your workspace.
Get your important documents under control.
Start your 14-day free trial and bring your records, expiry dates and renewal priorities into one workspace.
Start your free trial No card. No automatic subscription.